Our client, a leading financial services consultancy group, is looking to recruit an Office Administrator/Receptionist to work from their offices in Limassol. The successful candidate will provide administrative support across the organization. Responsibilities include managing communication (phone calls, emails), scheduling meetings and travel, maintaining office supplies, assisting various departments (Marketing, HR, Operations) with their specific tasks, and ensuring a welcoming reception area for guests.
Responsibilities:
- Answering, screening, and forwarding incoming phone calls. Take messages where necessary. Manage and distribute incoming and outgoing daily correspondence (e-mails, letters, packages, etc.).
- Performing general filing duties, creation and updating of records and databases.
- Managing the Conference Schedule coordinate meeting requests and making relevant bookings using Microsoft Outlook, Teams and Skype and preparing the conference rooms before any meetings.
- Greeting and welcoming guests as soon as they arrive in the office and determining whether they should be diverted to a colleague or department. Ensuring that the reception area is always tidy and presentable.
- Managing agendas/appointments, making travel arrangements as needed, and requested by the Group Management.
- Keeping updated records of office expenses and costs and handling the petty cash.
- Assisting the Marketing department in corporate events planning and activities of the organisation.
- Assisting the HR department with the day-to-day efficient operation and coordination as well as with other office matters.
- Assisting the Operations department by keeping stock of office supplies and placing orders, when necessary, in coordination with the Maintenance and Facilities Manager.
- Coordinate document delivery with couriers and clients, with instructions.
- Communicate with signatories (directors and secretary) to arrange document signing. Verify document details and signatory locations (Nicosia or Limassol).
Requirements:
- University degree in a related field will be considered an advantage
- Previous experience in a similar position will be considered an advantage
- Excellent command of the English and Greek languages, both verbal and written
- Excellent knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
- Excellent communication and interpersonal skills
- Organised multitasking individual with the ability to prioritise tasks
- Warm and pleasant personality with strong soft skills
- Familiarity with office management procedures
- Good customer service skills.
Working hours:
- The working days are Monday – Friday.
- The working hours are 2 or 3 times per week 08:30 – 15:30 (with a small break), and 2 or 3 times per week 09:00 – 18:00 (with 1 hour break). These are interchangeable, so, one day will be 08:30 – 15:30, the next day will be 09:00 – 18:00, and so on and so forth.
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Office Administrator/Receptionist with reference number 3336.
Or you can apply directly through your candidate login by hitting the APPLY button.
