A Payment Solutions Company in Limassol, belonging to a group of very innovative companies with excellent benefits, is looking for a dynamic Executive Assistant. We are seeking a highly organized and proactive professional to serve the dual role of assisting the C-Level personnel as well as managing the office in Limassol. This dual role requires a dynamic individual who can seamlessly manage executive support functions while overseeing office operations to ensure a productive and efficient work environment.
Responsibilities:
- Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, meeting coordination, and expense reporting.
- Act as the primary point of contact between the executives and internal/external stakeholders, managing correspondence and communication with discretion and professionalism.
- Schedule and organize meetings, prepare agendas, FU with stakeholders for project timelines and take minutes.
- Assist in planning and executing various projects, ensuring timelines are met and deliverables are achieved.
- Prepare, review, and manage documents, presentations, and reports for executive review.
- Oversee daily office operations to ensure a smooth workflow, including managing office supplies, equipment maintenance, and vendor relationships.
- Coordinate office maintenance and repairs, and liaise with building management as needed.
- Manage office budgets, including monitoring expenses and ensuring cost-effectiveness.
- Organize company events, meetings, and conferences, ensuring all logistics are handled efficiently.
- Assist with hiring and onboarding new employees, managing office policies, and maintaining employee records.
- Take ad-hoc tasks as needed from time to time
Requirements:
- At least 2 years’ experience in similar role
- Previous experience in a corporate multinational setting with offices worldwide is a must
- English and Greek at a fluent or native level
- Strong written and verbal communication skills.
- Bachelor’s degree in Business Administration, Management, or a related field will be considered an advantage
- Exceptional organizational and multitasking abilities
- Proficient in Microsoft Office Suite
- Problem Solving Skills: Ability to anticipate needs, think critically, and offer solutions proactively
- Excellent time management skills with a proven ability to meet deadlines
- High level of professionalism and confidentiality
Working hours:
- The working hours are Monday to Thursday 8 hours flexible from 7-9am. And Friday 9am, until 4pm (onsite role)
Salary:
- The company is offering a salary 2,500 – 3,000 Euros gross (for more experienced candidates) based on skills and experience (12 salaries).
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Executive Assistant with reference number 2775.
Or you can apply directly through your candidate login by hitting the APPLY button.
