The client is a leading property development and management firm in Cyprus, well-known for delivering exceptional projects over the past 20 years. They are looking to hire an Administrator/PA to join the team in Limassol.
They are seeking a highly organized and proactive individual to join our team as an Administrator / Personal Assistant. This role requires an adaptable professional with exceptional administrative skills and the ability to support high-level management effectively. The successful candidate will be responsible for overseeing office operations and assisting
the upper management in a Personal Assistant (PA) capacity.
Key Responsibilities:
Administration:
- Oversee and manage day-to-day office operations to ensure a smooth and efficient work environment.
- Schedule and coordinate meetings, including booking conference rooms and arranging necessary logistics.
- Escort visitors to the appropriate conference rooms and ensure a welcoming environment.
- Handle incoming and outgoing correspondence, maintain records when necessary, and coordinate with the messenger for external tasks.
- Supervise office cleanliness and manage office maintenance.
- Organize and maintain office supplies, inventory, and vendor relations.
- Coordinate office events, meetings, and logistics.
- Manage phone calls, emails, and correspondence professionally and promptly.
- Monitor the progress of permits and the transfer of tittle deeds, ensuring accurate filling for each project.
- Collaborate with all the necessary departments to facilitate smooth task execution.
- Ensure adherence to office policies and procedures to maintain a productive workspace.
- Assist in preparing reports, presentations, and other documentation.
Personal Assistant to Upper Management:
- Act as the primary point of contact for administrative and personal matters.
- Manage executives’ agendas, travel arrangements, and appointments.
- Provide general personal assistance to management, ensuring their day-to-day needs are met efficiently.
- Maintain confidentiality and exercise discretion when handling sensitive information.
What We’re Looking For:
- A high school diploma or equivalent is required; a degree in Business Administration or a related field is preferred.
- Minimum of two years of experience in office administration or executive support.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- High level of discretion and professionalism in handling confidential information.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work both independently and collaboratively.
- Strong problem-solving skills with a proactive and resourceful approach.
- High attention to detail and accuracy.
What We Offer:
- Competitive salary based on your skills and experience.
- 13th salary as part of your compensation.
- Opportunities for training and professional development.
- A supportive and creative team environment with a positive and friendly atmosphere.
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Administrator/PA with reference number 3225.
Or you can apply directly through your candidate login by hitting the APPLY button.
