Our client is seeking a dedicated Secretary/PA to support the main office operations within Larnaca’s hospitality sector.
The ideal candidate will handle administrative tasks, manage schedules, and facilitate effective communication within the team, ensuring a smooth workflow. Strong organizational skills and attention to detail are essential. Join us and play a key role in our exciting projects in Larnaca's growing hospitality industry!
Main Responsibilities :
- Scheduling and Calendar Management: Organize and maintain the calendars of executives, schedule meetings, and coordinate appointments.
- Errands: Perform various office errands, such as delivering documents, purchasing office supplies, and handling bank transactions. Ensure tasks are completed efficiently to support smooth office operations.
- Shopping/Ordering Supplies: Manage the inventory of office supplies by regularly assessing stock levels and ordering necessary items. Coordinate with vendors to ensure timely delivery and maintain a well-stocked, organized supply area to support daily office functions.
- Organize Office Layout: Plan and arrange the office layout to ensure a functional and efficient workspace. This includes setting up desks, workstations, and common areas, coordinating seating arrangements, and optimizing the use of office space for comfort and productivity.
- Maintain Office Condition: Ensure the office environment remains clean, safe, and well-maintained. This includes monitoring the condition of furniture and equipment, coordinating repairs or replacements as needed, and working with cleaning staff to keep the workspace in top condition.
- Visitor Support: Greet and assist visitors upon arrival, ensuring a welcoming and professional experience. Manage visitor check-in procedures, provide necessary information, and direct them to the appropriate staff or meeting locations.
- Coordinate with IT Department: Liaise with the IT department to address technical issues, facilitate equipment repairs, and ensure that office technology and systems are functioning effectively. Assist in the onboarding of new staff by arranging necessary IT support and resources.
- Daily Task Assistance: Provide support to team members with their daily tasks and responsibilities. This includes prioritizing assignments, managing schedules, and helping to streamline workflows to enhance productivity and efficiency within the office.
- Mailing: Manage outgoing and incoming mail, including sorting, distributing, and preparing packages or correspondence for delivery. Ensure timely dispatch and accurate record-keeping of all mailed items.
- Filing: Organize and maintain both physical and digital files to ensure easy access to important documents. This includes sorting, labeling, and securely storing records for efficient retrieval and compliance with office policies.
Qualifications:
- Education: High school diploma required. Additional coursework or certification in administrative studies is a plus.
- Experience: Previous experience in an administrative or secretarial role is favoured.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with clients and colleagues.
- Organizational Skills: Strong organizational and time management abilities, with attention to detail and the capacity to manage multiple tasks simultaneously.
- Interpersonal Skills: Ability to work well in a team-oriented environment and establish positive relationships with staff and visitors.
- Problem-Solving Skills: Effective problem-solving skills with a proactive approach to identifying and addressing issues.
- Discretion: High level of confidentiality and professionalism in handling sensitive information.
- Transportation: Must have a valid driver’s license and access to a personal vehicle for running necessary office-related errands.
- Language Requirement: Language Proficiency: The role requires fluency in English and good communication skills in Greek, with candidates expected to demonstrate confidence in both written and verbal communication skills. This is essential for effectively interacting with colleagues, clients, and visitors
Salary:
- Salary Range: €1,300 to €1,500 gross per month, based on experience and qualifications.
Benefits:
- Flexible working hours
- Yearly increase or bonus depending on performance.
- Daily provision of drinks and snacks
- Continuous training funded by the company.
- Friendly and welcoming environment
Working hours:
- Monday to Thursday : 8:30am – 17:00pm.
- Friday : 8:30am – 15:00pm
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Secretary with reference number 3022.
Or you can apply directly through your candidate login by hitting the APPLY button.
