Our client, a Property Development Company in Limassol is looking for a highly organized, proactive, and commercially minded Sales & Business Development Administrator to support the sales and business development activities of our property development company in Limassol.
The role will provide day-to-day administrative and operational support to the sales team, assist with lead and client management, coordinate viewings and meetings, maintain accurate CRM records, and support the preparation of sales and marketing materials. The successful candidate will act as an important link between the sales team, clients, agents, property consultants, and internal departments.
The ideal candidate will have excellent organizational and communication skills, a professional approach, strong attention to detail, and an interest in the Cyprus real estate and property development market.
Responsibilities:
- Sales Administration
- Provide administrative support to the sales and business development team.
- Maintain accurate and up-to-date records of leads, prospects, clients, agents, and sales activities.
- Manage and update the company's CRM system and sales pipeline.
- Prepare sales reports, activity reports, lead reports, and management updates.
- Coordinate property viewings, client meetings, presentations, and follow-up activities.
- Prepare and organize property information, price lists, availability schedules, floor plans, brochures, and other sales documentation.
- Assist with the preparation of quotations, reservation documentation, and other sales-related paperwork.
- Monitor sales enquiries and ensure that all leads are followed up promptly.
- Lead & Client Management
- Receive and respond to incoming sales enquiries by phone, email, website, and other channels.
- Qualify incoming leads and direct them to the appropriate sales executive.
- Maintain regular follow-up with prospective clients where required.
- Ensure that client information and communication history are accurately recorded.
- Provide professional and timely communication to clients throughout the sales process.
- Assist with coordinating documentation requested by clients, agents, lawyers, banks, or other professional advisers.
- Business Development Support
- Assist the Business Development Manager in identifying and researching potential business opportunities.
- Maintain databases of property agents, brokers, investors, corporate clients, relocation companies, and other potential partners.
- Support communication and relationship management with external agents and business partners.
- Assist with preparing presentations, proposals, company profiles, and business development materials.
- Research competitors, market activity, new developments, pricing, and market trends in Limassol and Cyprus.
- Assist in organizing meetings and maintaining follow-up actions with potential partners.
- Real Estate Agent & Partner Coordination
- Maintain regular communication with property agents and external sales partners.
- Provide agents with updated project information, availability, pricing, brochures, and promotional material.
- Coordinate agent enquiries and viewing requests.
- Maintain accurate records of leads introduced by external agents.
- Assist with tracking commissions and agent-related documentation.
- Marketing & Sales Support
- Coordinate with the marketing team regarding project launches, campaigns, events, and promotional activities.
- Ensure that sales materials and property information are accurate and up to date.
- Assist with organizing property events, exhibitions, travel coordination presentations, and client/agent events.
- Support the preparation of digital content, newsletters, presentations, and sales communications were required.
- Office Administration
- Manage day-to-day administrative tasks for the sales and business development department.
- Schedule meetings and maintain calendars.
- Prepare meeting agendas, minutes, action points, and follow-up list where required.
- Maintain organized electronic and physical sales files.
- Coordinate internally with finance, legal, construction, marketing, and property management teams.
- Assist with general office coordination and administrative duties.
Key Skills & Requirements:
- Previous experience in sales administration, real estate, property development, business development, or a similar commercial environment.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Professional telephone and email manners.
- Excellent attention to detail and ability to manage multiple priorities.
- Strong Microsoft Office skills, particularly Excel, Word, Outlook, and PowerPoint.
- Experience using CRM systems is an advantage.
- Strong customer service and relationship-management skills.
- Ability to work independently while also supporting a wider team.
- Commercial awareness and a proactive, can-do attitude.
- Fluency in English is essential; Greek, Russian and/or other languages would be an advantage.
- Knowledge of the Limassol/Cyprus property market would be highly desirable.
Working Hours:
- The working hours are 9am – 6pm (can be flexible).
- This is an onsite role.
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Sales & Business Development Administrator with reference number 4471.
Or you can apply directly through your candidate login by hitting the APPLY button.
