A Consultancy Services Company in Limassol is looking for an experienced Russian-speaking Corporate Administrator.
Responsibilities:
- Provide administrative support to the Legal and Compliance department.
- Organize, manage, and maintain high volume of statutory files and archive legal documents and certificates into databases.
- Support due diligence by conducting legal searches and other research, generating, and reviewing reports, writing up findings, reviewing and preparing other types of analysis and presentations.
- Dealing and liaising with clients, government authorities and other authorities;
- Dealing with company formations for Cyprus and foreign jurisdictions and company agents in various jurisdictions
- Supporting clients with corporate queries
- Preparing and filing all necessary documentation relating to corporate changes (e.g. changes of officers, registered address, change of name, etc.) with the relevant authorities and following up;
- Maintaining corporate registers and monitoring changes;
- Assisting with company restructuring and liquidations;
- Collecting and reviewing clients’ KYC documentation and ensure that is complete and up-to-date at all times;
- Reviewing, drafting and negotiating corporate documents, including but not limited to, Memorandum and Articles of Association, Board of Directors and/or Shareholders resolutions, Powers of Attorney, Trust Deeds, Share Purchase Agreements, Non-Disclosure Agreements and other relevant documents;
- Arranging for execution, certification, apostille and notarization of documents;
- Processing documentation related to the legal entities registered/managed by our firm for our clientele and entering the same into the Company Management System used by our firm;
Additional tasks may include:
- Reviewing, amending, commenting and drafting various types of agreements and contracts and/or legal documents;
- Processing applications for opening bank and merchant accounts for approved customers;
- Dealing with trademark and patent registration;
- Conducting legal research, analysing caselaw and legislation for the preparation of any case files or for the issuance of legal opinions;
- Providing legal assistance in property and/or immigration projects and liaising, attending with relevant government authorities;
- Assisting colleagues and performing other related office tasks.
- Provide administrative support to the Legal and Compliance department
- Organize, manage, and maintain high volume of legal files and archive legal department documents into databases
- Support due diligence by conducting legal searches and other research, generating, and reviewing reports, writing up findings, reviewing and preparing other types of analysis and presentations
- Maintain strict confidentiality of highly sensitive information
- Prepare routine correspondence and provide general administrative support, especially regarding the creation and revision of documents and spreadsheets.
- Prepare, review, and execute various corporate administration documents for the companies (Resolutions, Minutes, Letters, etc.) within our structure, and provide corporate administration services.
- Ensure proper record keeping of the Companies’ documents in our portfolio.
- Ensure that all necessary corporate changes that need to be made with relevant authorities and/or agents and any applicable corporate reporting obligations are timely and diligently executed.
- Communicate any corporate structure – related changes to the rest of the Group.
- Communicate with Banks in relation to account openings and execution of account related tasks, such as granting authorizations and appointing signatories.
- Ensure that all certificates and KYC information and documentation concerning the Group companies and their officers are updated and kept in file.
- Perform registrations, renewals and submissions in authorities or other bodies as it might be required.
- Liaise with Banks, Liquidity Providers, Registrars of Companies, and other authorities or bodies as may be required
- Assist the legal department
Requirements:
- At least 2-3 years of experience in a similar position, preferably within a fiduciary service provider.
- Fluent in Russian and English, both written and verbal
- Proficiency in the use of Microsoft Office / Office 365 Suite Packages (Outlook, Word, Excel, Sharepoint, etc.).
- Possession of excellent administration, communication and interpersonal skills;
- Office management and time management skills;
- Ability to work as part of a team;
- Bachelor’s Degree in Law
- Strong attention to detail.
- Excellent problem-solving abilities.
- Clear and effective communication skills.
- Highly organized with strong organizational skills.
- Skilled in negotiation.
- Team-oriented with a strong willingness to achieve results
- Based in Limassol;
Working hours:
- The working hours are 08:00/09:00 – 17:00/18:00, Monday – Friday (onsite)
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Russian-speaking Corporate Administrator with reference number 3284.
Or you can apply directly through your candidate login by hitting the APPLY button.
