Our client, a Cypriot-owned regulated financial services platform across Cyprus, is looking for an Office & Operations Administrator for their offices in Nicosia.
We are seeking a detail-oriented and highly organized Office & Operations Administrator to manage office operations and provide support to the management team.
Responsibilities:
- Manage daily office activities to ensure smooth operations, policy compliance, and an organized work environment.
- Manage office expenditures and handle all office-related contracts, such as rent and service agreements.
- Order and manage office supplies while maintaining accurate records and documentation.
- Act as the first point of contact for property owners interested in our management services, providing information and addressing inquiries.
- Respond to incoming calls, emails, and inquiries, directing them appropriately or providing the necessary information.
- Maintain and update a database of potential and existing clients, ensuring accurate records.
- Build and maintain relationships with prospective clients through professional communication and follow-ups.
- Assist in preparing proposals, presentations, and service agreements for new clients.
- Manage daily office operations, including ordering supplies, handling office equipment, and managing service contracts.
- Organize travel, transport, and accommodation arrangements for the management team, ensuring seamless logistics and support.
- Prepare meeting rooms, organize events, and coordinate conferences or internal appointments.
- Provide general administrative support, including monitoring deadlines and commitments and proactively addressing tasks and challenges as they arise.
- Provide administrative support for employee-related processes, including maintaining records, updating databases, preparing relevant documentation, and assisting with general HR activities as needed.
- Undertake ad hoc tasks and projects as assigned by the management team, ensuring timely and high-quality completion.
Requirements:
- A degree in Secretarial Studies, Business Administration, or a related field.
- At least 2 years of experience in an administrative role.
- Excellent command of the Greek and English languages, both verbal and written.
- Proficiency in MS Office.
- Strong organizational, multitasking, and time-management skills.
- Strong interpersonal and communications skills.
- Strong sense of accountability, taking ownership over tasks and resolving issues in a proactive manner.
- Discretion and confidentiality.
- Polite and professional disposition.
- Diligent and punctual.
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Office & Operations Administrator with reference number 3862.
Or you can apply directly through your candidate login by hitting the APPLY button.
