Our client, a Group of Companies in Limassol, is looking for an Administrative Assistant.
Start Date: 45 days from Client activation notice (potentially July / August 2024).
End Date: 30 days from Client deactivation notice (potentially April / May 2025).
Responsibilities:
- Responsible for general administrative/clerical duties as needed and guided by Client’s needs
- Management of electronic and hard copy filing system
- Maintain, co-ordinate and update the Client SharePoint
- Provide support for Client invoicing
- Coordination of port entries and issuance of port passes as instructed by Client
- Greeting visitors at the shorebase and acting as the first point of contact to visitors and sub-contractors
- Monitor COTW Nominations (Safety Awards)
- Coordinate travel and transportation arrangements for visitors/ and sub-contractors
- Coordination of domestic and international meetings, appointments, and travel arrangements for Drilling Logistics Supervisors
- Manage the shift schedule of dedicated drivers- Shift schedule / Timesheet / Coordinate travel and transport
- Manage the Client’s office including printing and stationery supplies
- Responsible for ordering office supplies (drinking water, supermarket, and cleaning supplies)
- Coordinate accommodation for Drilling Logistics Supervisors, responsible to view and receive quotations for hotels and apartments
- Responsible to coordinate the activation and termination of the contract for the Client apartment and facilitate payments for electricity, water, and internet
- Responsible to coordinate the housekeeping of the Client apartment via managing the apartment cleaner
- Responsible for ordering supermarket supplies for the apartment at the beginning of the campaign
- Responsible for the arrangement of the transportation/car hire, receive quotations for vehicles
- Coordinating pick-up - Transfer from Client shorebase to Client apartment and vice-versa
Requirements:
- Holder of a bachelor or Diploma in Secretarial Studies or in Business Administration
- Holder of a minimum one (1) year experience working in a similar role
- Proficient in using MS Office Applications (Word, Excel, PowerPoint)
- Proficiency in both spoken and written English and Greek
- Holder of a clean criminal record
- Excellent communication and interpersonal skills
- Detailed-oriented, well organized and able to adhere to deadlines
- Able to multi-task with minimum supervision
- Excellent Reporting and Presentation skills
- Embracing solid work ethics and have an ethical mindset
- Willingness to work flexible hours, including weekends and public holidays (as required during projects).
Working hours:
- The working hours are 07:00-16:00 Monday – Friday.
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Administrative Assistant with reference number 2608.
Or you can apply directly through your candidate login by hitting the APPLY button.
