Our client, a well-known group of companies who offer services across five inter-connected industries: Maritime / Oil & Gas , and other sectors is looking to hire an Shorebase Operations Coordinator and Health Liaison Officer. To be positioned in Larnaca.
The Shorebase Operations Coordinator / Health Liaison Officer is responsible for coordinating day-to-day shorebase administrative and operational activities while serving as the primary focal point for occupational health administration, medical coordination, and emergency medical evacuation (MEDEVAC) support.
The role supports procurement and office administration functions, coordinates medical and travel requirements, and acts as the interface between employees, clients, healthcare providers and emergency response organizations.
The position plays a critical role in maintaining business continuity and compliance with client, company, and regulatory requirements. The Health Liaison and MEDEVAC duties are a client requirement for the PROJECT. When a medical case is active, they take priority over all other duties.
Reports to:
- Shorebase Operations Manager (line manager)
- HSEQ Manager (functional: Health Liaison and MEDEVAC)
- Procurement Manager (functional: procurement duties)
Main Duties and Responsibilities:
- Shorebase Operations & Administration
- Coordinate daily shorebase administrative activities and office operations.
- Maintain personnel records, operational logs, databases, and filing systems.
- Coordinate meeting schedules, visitor management incl. port passes.
- Monitor office, medical and PPE supplies and operational consumables.
- Maintain controlled records in accordance with company procedures.
- Provide support (as required) to the Personnel Logistics Coordinator(s).
- Health Liaison & Medical Coordination
- Serve as the primary company liaison for PROJECT-related In-Country Personnel occupational health matters.
- Maintain confidential medical tracking records in accordance with data protection requirements (GDPR), with access restricted to authorised personnel.
- Interface with approved medical providers, hospitals, clinics, and occupational health specialists.
- Assist with medical appointments and related administrative processes.
- Own and maintain the project patient handling protocol and checklist, and keep it aligned with each hospital’s requirements.
- Keep a current record for every person on the project of their insurer, the insurer’s country, policy number and employer contact, so the correct hospital and procedure are known before an incident, not during it.
- Select and contact the relevant hospital in line with the patient handling protocol, and make sure the hospital and the patient’s insurer are notified before the patient arrives.
- Follow each case through to closure: hospital invoice sent to the insurer or employer, payment confirmed and the case log closed.
- Act as the day-to-day contact with the project’s nominated hospitals and keep their contact names and numbers current.
- Be available on a standby basis outside office hours to receive and respond promptly to urgent medical calls.
- Emergency Medical Evacuation (MEDEVAC) Support
- Act as the company focal point for MEDEVAC administration and coordination, in line with the client’s emergency response and MEDEVAC plan.
- Maintain current emergency contact databases and medical service providers.
- Coordinate emergency transportation arrangements including ambulance, air ambulance, and commercial travel when required.
- Support emergency response teams during medical incidents.
- Facilitate communications between patients, healthcare providers, client representatives, and management.
- Ensure ongoing support to any affected persons in the aftermath of MEDEVAC events.
- Maintain MEDEVAC documentation and incident records.
- Procurement & Vendor Coordination
- Receive and raise purchase requisitions and coordinate procurement activities.
- Obtain quotations and support supplier evaluations.
- Track purchase orders and delivery status.
- Verify receipt of goods and services.
- Verify supporting documentation against purchase orders and service requests.
- Support invoice reconciliation.
Qualifications & Skills:
- Demonstrable experience in logistics, personnel coordination, administration, or operational support roles.
- Experience in offshore, marine, oil and gas, construction, or industrial projects preferred.
- Experience coordinating personnel and/or dealing with medical providers or emergency response activities would be an advantage.
- Basic qualification or training in advanced first aid, healthcare support, or a related health field would be an advantage.
- Experience working in a fast-paced operational or site-based environment is an advantage.
- Excellent organizational and coordination skills.
- Strong communication and interpersonal abilities.
- Ability to manage multiple priorities and respond effectively during emergencies.
- Willingness to be on call outside office hours for urgent medical matters.
- Proficiency in Microsoft Office applications.
- Strong record-keeping and reporting skills.
- High level of confidentiality and professionalism.
- Fluency in English and Greek.
Working Location:
Benefits:
- Salary for Shorebase Operations Coordinator: €20,400–€25,000 gross per year depending on qualifications and experience (12 instalments)
- For the additional Role : Monthly bonus ranging from €455 to €690, depending on experience. The bonus will be paid monthly until discontinued by the company.
- Annual Leave: 22 days paid annual leave
- Participation in the Group’s Medical Insurance Plan from 1st day of employment.
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Shorebase Operations Coordinator and Health Liaison Officer with reference number 4549.
Or you can apply directly through your candidate login by hitting the APPLY button.
