Our client, an Offshore licensed broker in Limassol, is looking to hire an Executive Assistant / PA for the Co-CEOs. The ideal candidate will provide comprehensive administrative support to the office and assist the management team in various tasks to ensure the smooth and efficient operation of the workplace. This role requires a detail-oriented and resourceful professional who can handle a variety of responsibilities with discretion and efficiency.
Responsibilities:
1. Administrative Support:
- Manage and organize the manager's schedule, appointments, and meetings.
- Handle phone calls, emails, and other correspondence, responding or redirecting as appropriate.
- Prepare documents, reports, and presentations as needed.
2. Office Management:
- Maintain an organized and tidy office environment, including ordering and managing office supplies.
- Coordinate office logistics, such as meetings, conferences, and travel arrangements.
3. Communication Liaison:
- Act as a liaison between the manager and internal/external stakeholders, ensuring effective communication and information flow.
- Draft, proofread, and edit correspondence, emails, and documents on behalf of the manager.
4. Data Management:
- Maintain and organize confidential information and documents.
- Assist in data entry, record-keeping, and database management.
5. Project Assistance:
- Provide support on various projects, ensuring deadlines and objectives are met.
- Conduct research and compile information as required.
6. Travel Coordination:
- Make travel arrangements, including booking flights, accommodations, and transportation.
- Prepare itineraries and ensure all necessary arrangements are in place.
7. Meeting Support:
- Attend meetings, take minutes, and distribute them to relevant parties.
- Prepare meeting materials, presentations, and reports.
8. Problem Solving:
- Address and resolve administrative issues independently or escalate as needed.
- Anticipate and proactively address potential challenges.
Qualifications:
- Proven experience as a Personal Assistant, Executive Assistant, or similar role is a must
- Bachelor's degree or equivalent
- Proficient in Microsoft Office suite (Word, Excel), with QuickBooks an advantage
- Fluent in English
- Excellent organizational and time management skills
- Strong communication skills, both written and verbal
- Discretion and confidentiality in handling sensitive information
- Ability to multitask and prioritize tasks effectively
- Detail-oriented with a high level of accuracy
- Positive attitude and willingness to take initiative
- Flexibility to adapt to changing priorities and deadlines
- EU-citizenship (must)
Working hours:
- The working hours are 9am – 6pm (onsite role)
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Personal Assistant with reference number 2862.
Or you can apply directly through your candidate login by hitting the APPLY button.
