Office Manager - Limassol

  • Location:

    Cyprus, Limassol

  • Discipline:

    Administration

  • Job type:

    Permanent

  • Benefits:

    Salary of 1,800 – 2,000 Euros gross based on skills and experience + medical insurance + provident fund + lunch allowanc

  • Published:

    23-05-2024

  • Expiry date:

    23-08-2024

  • Reference:

    2457

This well-established forex company in Limassol is looking for an experienced Office Manager with experience as an office manager in a fast paced environment and booking travel for executives.

Responsibilities:

  • Maintain reception area, welcome guests, manage guests/employees access to the office
  • Manage the office calendar, co-ordinate and schedule appointments/meetings as needed, ensuring all parties are well informed 
  • Manage office supplies (stationary, groceries, equipment, toiletries) 
  • Manage office space planning, including renovations, departmental moves, and layout design
  • Ensure correct setup and availability of resources in conference rooms
  • Obtain quotes from suppliers
  • Organize all necessary travel arrangements for management, employees and or clients (flight bookings, hotel accommodation, transport, visa entries etc)
  • Manage insurances and required licences (including Fire and First Aid)
  • Support HR (employee birthdays, company events, employee culture, onboarding) 
  • Monitor budgets (including tracking expenditures and providing reports)
  • Provide assistance to Executives related to sensitive end complex tasks 
  • Assist with internal projects 
  • Establish a highly organised filing system, correspondence, and other records
  • Provide on-going and ad-hoc administrative support to office staff as needed
  • Receive all internal & external mail, sort and distribute to concerned officials accordingly 
  • Distribute professional correspondence and memoranda as assigned and or respond when deemed necessary 
  • Point of contact with the landlord and third-party vendors (managing contracts, invoices etc) 
  • Ensure that overall office management reflects and displays the company’s corporate image & values 
  • Perform a wide variety of responsible and confidential administrative and secretarial duties with diligence and care.
  • Assist the CEO and management with business and personal related matters 
  • Set up entry/parking cards for employees 

Requirements:

  • At least 2 years’ experience in a similar role
  • Experience in the Forex / Fintech industry is a must
  • Excellent written and verbal communication in English and Greek
  • Competent organisational and multi-tasking skills 
  • Familiarity with office organisation and optimisation techniques
  • Fully proficient with MS Office
  • Display both integrity and professionalism
  • Accuracy, reliability, and accountability
  • Ability to be available when there are urgent issues
  • Commitment to helping people and providing the highest level of support

Working hours:

  • The working hours 8-9:30 to 17:00 – 18:30 (flexible, 8 hours per day). This is an onsite job.

Salary:

  • The company is offering a salary of 1,800 – 2,000 Euros gross based on skills and experience, medical insurance, provident fund and lunch allowance

To apply:

Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Office Manager with reference number 2457.
Or you can apply directly through your candidate login by hitting the APPLY button.