Our client, a Marine Technology Services Company based in Limassol, is looking to hire an Administrative Assistant, who will play a key role in supporting the overall effectiveness of the team. Working closely with the Head of the department, you will provide high-quality administrative support that contributes to the achievement of the team’s goals.
This role involves handling a variety of administrative tasks with professionalism, discretion and efficiency. To succeed, you must demonstrate strong organizational skills, attention to detail and the ability to manage multiple priorities within tight deadlines. You will also collaborate with colleagues to enhance internal processes and ensure smooth day-to-day operations.
Responsibilities:
- Coordinate travel arrangements, including booking flights, rental vehicles, hotel accommodations and restaurant reservations, with a high degree of accuracy and attention to detail.
- Perform a range of general administrative tasks such as filing, typing, copying, binding, scanning and data entry.
- Assist in the preparation and formatting of regularly scheduled reports and presentations.
- Communicate professionally and courteously via phone, email and other channels.
- Answer and screen incoming phone calls, emails and correspondence, directing inquiries to the appropriate team members when necessary.
- Maintain organized and up-to-date electronic and physical filing systems to ensure easy access to documents and information.
- Proactively seek opportunities to improve administrative processes and increase operational efficiency.
- Contribute to the organization and coordination of meetings and appointments, whilst also delivering prompt scheduling assistance as needed.
- Monitor and respond to inquiries and requests, both internal and external, in a timely and professional manner.
- Contribute to the planning and preparation of company's events or internal activities.
- Perform a variety of ad hoc administrative tasks as required, such as supporting meeting logistics, assisting with document preparation, arranging travel, or handling office errands and supply coordination.
- Provide general support to the wider team by undertaking responsibilities that contribute to departmental goals.
- Ensure all responsibilities are executed in accordance with company policies, procedures, and relevant regulations.
- Handle confidential and sensitive information with discretion, integrity and professionalism.
Requirements:
- At least one (1 - 3) years of experience in a similar position
- A Degree in Administration or a Business-related area will be considered as an advantage.
- Excellent knowledge of the Greek and English language.
- Proficient in MS Office applications including Word, Excel, PowerPoint, Outlook and digital collaboration platforms MS Teams, SharePoint.
- Solid understanding of office administration principles and practices.
- Strong organizational and time management skills with the ability to multitask and prioritize effectively.
- Demonstrated attention to detail and accuracy in task execution.
- Flexible and adaptable in managing diverse responsibilities.
- Proven ability to work both independently and collaboratively within a team environment.
- Excellent communication skills, with the ability to present information clearly and concisely.
- Ability to work under pressure and meet tight deadlines while maintaining quality standards.
- Demonstrated discretion, integrity, and professionalism, with a strong understanding of confidentiality.
Working Hours;
- The working hours are 8:30am-5pm with half an hour break (onsite role)
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Administrative Assistant with reference number 3971.
Or you can apply directly through your candidate login by hitting the APPLY button.
