Our client, a leading financial services consultancy group in Cyprus, is looking to recruit a Junior Operations Project Coordinator for its Financial Services Registration Department in Nicosia. The Operations Project Coordinator will support the day-to-day coordination and delivery discipline of cross-functional Operations initiatives.
The role acts as a central coordination point between business owners and teams—maintaining plans, trackers, documentation and meeting cadence—so that timelines, actions and dependencies are visible and progressed.
The coordinator prepares agendas and minutes, drives structured follow-ups, consolidates inputs for reporting, and supports SOP/workflow documentation and continuous improvement activities to strengthen execution and operational consistency.
Responsibilities:
- Providing project coordination and PMO-style back-office support across business units (planning, tracking, documentation).
- Tracking timelines, deliverables, dependencies and risks; maintain action logs and status updates.
- Sending structured follow-ups to project/business owners; ensuring next steps are clear and owners/dates are captured.
- Organising cross-functional meetings/workshops; preparing agendas, pre-reads, and alignment materials.
- Maintaining project documentation repositories (SOPs, workflows, templates, trackers) and ensuring version control.
- Supporting operational procedure mapping and updating (process documentation, SOP drafting, workflow diagrams).
- Consolidating inputs from departments for planning, reporting, and decision support.
- Assisting with basic data collection and dashboard preparation (e.g., KPIs, milestones, throughput/aging, bottlenecks).
- Contributing to Ops continuous improvement initiatives (streamlining routines, standardising templates, improving coordination cadence).
Requirements:
- Bachelor’s Degree in Business Administration, Management, Information Systems, or any other related discipline.
- MS Project hands on knowledge will be considered an advantage.
- Any exposure to Project Management certifications or methodologies (e.g., CAPM, PRINCE2 Foundation), or willingness to pursue certification, will be considered an advantage.
- Excellent command of the English and Greek languages, both verbal and written.
- Coordination & follow-through: Able to support action tracking, follow-ups and deadline management, ensuring owners and next steps are clearly captured.
- Written communication: Capable of preparing clear meeting minutes, action summaries and internal updates.
- Meeting support: Comfortable assisting with meeting preparation and capturing key decisions and actions.
- Documentation & organisation: Able to contribute to SOPs, workflows, templates and trackers, following agreed standards and version control practices.
- Basic data handling: Comfortable working with basic data sets (e.g. filters, simple formulas, pivots) and preparing inputs for reports or dashboards.
- Cross-functional collaboration: Able to work with multiple departments, communicate professionally and escalate issues when needed, with guidance.
- Attention to detail: Strong focus on accuracy in tracking, documentation and file organisation.
- Tool proficiency: Good working knowledge of Microsoft Office (Excel, PowerPoint, Word); familiarity with SharePoint or Microsoft Teams is an advantage.
Working Hours:
- The working hours are Monday – Friday, 09:00 – 18:00 with 1 hour lunch break.
- There is flexibility regarding starting times from 08:30 – 09:30 and finish work accordingly.
- Afternoon off on Fridays.
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Junior Operations Project Coordinator with reference number 4215.
Or you can apply directly through your candidate login by hitting the APPLY button.
