Our client is a privately held holding and investment company based in Limassol and engaged in Green Energy, Development and Hospitality business and they are currently looking to recruit a mid-level Corporate Administrator to join the team.
Key Responsibilities:
- Maintain a comprehensive compliance and filing calendar covering all entities across all jurisdictions — Cyprus, BVI, Cayman, and any additional jurisdictions as the portfolio evolves
- Proactively monitor all upcoming deadlines — annual returns, UBO confirmations, economic substance filings, tax registrations, licence renewals, and any other statutory obligations — and ensure all filings are completed on time without prompting
- Maintain an up-to-date corporate records database across all group entities, ensuring accuracy and completeness at all times
- Provide regular status reporting on compliance positions across all entities and jurisdictions
- Flag risks and upcoming requirements in advance, ensuring the family office is never in default or facing penalties
- Manage relationships with all external service providers — registered agents, lawyers, auditors, and banks — across all jurisdictions
- Handle all correspondence with authorities and third parties on behalf of group companies
- Coordinate and manage KYC and due diligence requirements across all group companies — including requests from banks, auditors, counterparties, and regulatory authorities
- Handle ad hoc corporate governance, structuring, and documentation requirements as they arise
- Assist with onboarding of newly incorporated entities and transitions from external service providers
Experience:
- Minimum 3–4 years of experience in corporate administration within a licensed Cyprus CSP (Corporate Service Provider), law firm, or fiduciary services firm
- Demonstrated hands-on experience with BVI companies — document preparation, registered agent coordination, and economic substance compliance
- Experience managing investment holding structures, intercompany transactions, capital calls, and fund movement documentation
- Proven ability to independently manage a portfolio of multiple entities across multiple jurisdictions simultaneously
- Experience building and maintaining compliance calendars and proactively managing statutory deadlines across multiple jurisdictions
- Experience with company liquidations and wind-down processes is a strong advantage
- Cayman Islands experience is advantageous but not essential
- Prior experience in a family office, private investment group, or similarly confidential environment is a plus
Knowledge:
- Cyprus Companies Law (Cap. 113) — thorough working knowledge
- Cyprus Registrar of Companies e-filing portal — proficient
- BVI Business Companies Act — solid working knowledge
- Cyprus AML/KYC framework and ongoing due diligence obligations
- UBO register requirements and DAC6 basics
- BVI and Cayman economic substance requirements
- Standard corporate documents across all relevant jurisdictions — articles, resolutions, registers, share certificates, powers of attorney, certificates of incumbency
- Willingness and ability to quickly acquire working knowledge of corporate requirements in additional jurisdictions as needed
Qualifications:
- University degree in Law, Business Administration, Accounting, or related field
- ICSA / CGI (Chartered Governance Institute) qualification — preferred or working towards
- CySEC AML certification — preferred
- ICPAC or Cyprus Bar Association membership — advantageous but not required
Personal Attributes:
- Proactive and self-directed — takes full ownership of deadlines and compliance obligations without needing to be reminded
- Highly organised with meticulous attention to detail across a multi-jurisdictional portfolio
- Discreet and professional — accustomed to handling confidential ownership, financial, and personal information in a private office environment
- Confident communicator — able to liaise directly and independently with lawyers, bankers, auditors, and registered agents across multiple jurisdictions
- Fluent written and spoken English — all documentation and external correspondence is in English
- Russian language skills are a practical advantage
Salary and Benefits:
- Annual salary of EUR 35,000 – 42,000 gross per annum (depending on experience )
- Annual bonus based on performance
- Medical insurance
- Probation period - 6 months.
- Only candidates without work permit requirements will be considered
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Corporate Administrator with reference number 4339.
Or you can apply directly through your candidate login by hitting the APPLY button.
