StaffMatters Recruitment

Corporate Administrator - Limassol

  • Location:

    Cyprus, Limassol

  • Discipline:

    Corporate / Fiduciary

  • Job type:

    Permanent

  • Benefits:

    Salary of €24,000 – €36,000 gross per annum based on skills and experience +22 working days of paid annual leave + 10 da

  • Published:

    11-07-2025

  • Expiry date:

    10-10-2025

  • Reference:

    3614

This Consultancy Services Company in Limassol is looking for an experienced Corporate Administrator.

Responsibilities:

  • As a Corporate Administrator, you will play a key role in our corporate services team by supporting day-to-day legal and corporate administration tasks.
  • Working closely with the Senior Legal Consultant, you will help maintain and update company records, prepare and file statutory corporate documents (such as board resolutions and HE forms), and coordinate communications with clients, regulatory authorities, and service providers.
  • You will ensure that all corporate activities adhere to applicable laws and regulations by performing thorough KYC (Know Your Customer) and AML (Anti-Money Laundering) checks and keeping compliance documentation up to date.
  • Additionally, you will be responsible for arranging the execution, certification, apostille, and notarization of official documents as needed.
  • This position offers an excellent opportunity to deepen your legal administrative experience in a professional firm that encourages growth and continuous learning.

Responsibilities:

  • Maintain Corporate Records: Maintain and update company records, databases and statutory registers for a portfolio of client companies, ensuring all information is accurate and current.
  • Document Preparation & Filing: Draft, review and file corporate documents with the Cyprus Registrar of Companies, including board and shareholder resolutions, annual returns (e.g. HE32 forms) and other HE forms required for various corporate changes (officers, registered address, company name, etc.). Ensure filings are completed accurately and within statutory deadlines.
  • Client & Authority Liaison: Communicate with clients, regulatory authorities, financial institutions in Cyprus and abroad, as also external service providers, to coordinate corporate administration matters. Address client inquiries and follow up with government departments (such as the Registrar of Companies, the Civil Registry and Migration Department, the Business Facilitation Unita and/or tax authorities and Social Insurance Authority) in a prompt and professional manner.
  • Compliance & KYC/AML: Perform client due diligence procedures, including collecting and reviewing KYC documentation and conducting AML checks for new and existing clients. Monitor compliance with internal policies and regulatory requirements, keeping client KYC files complete and up-to-date at all times.
  • Legal and Administrative Support: Provide general support for legal and corporate matters. Assist our Legal Consultants in drafting and reviewing corporate documents such as powers of attorney, meeting minutes, and agreements. Organize and maintain both physical and digital filing systems for corporate and legal documents.
  • Certification & Apostille Coordination: Arrange for the execution of documents and coordinate the certification, apostille, and notarization process. Liaise with notaries, the Ministry of Foreign Affairs and other authorities to ensure documents are properly certified and delivered on time.
  • Banking and Other Duties: Assist with the preparation of documentation for opening corporate bank accounts and communicate with financial institutions to facilitate the process. Support any other administrative duties as needed to ensure the smooth operation of the Corporate Department (such as scheduling meetings, preparing reports, and conducting basic legal research).

Requirements:

  • Education: A Bachelor’s degree in Law (LLB or equivalent), preferably from a Cyprus or UK institution is a plus. Any other  relevant degree can be considered too.
  • Experience: Approximately 3 years of relevant experience in corporate administration or legal administration, ideally within a professional services firm, law firm, or corporate services provider.
  • Compliance Knowledge: Working knowledge of Cyprus corporate law procedures and familiarity with AML/KYC requirements and related regulations. (Any AML compliance certification or training is a plus).
  • Language Skills: Excellent verbal and written communication skills in both English (Knowledge of Greek and/or Russian would be considered an advantage).
  • Technical Skills: Proficiency in MS Office (365) applications and comfortable using online platforms (e.g. Registrar of Companies portal, government e-filing systems such as Ariadne and UBO/MECI/BFU). Ability to quickly learn specialized corporate management software.
  • Professional Skills: Strong organizational skills with a keen attention to detail. Ability to manage multiple tasks and deadlines efficiently. A proactive attitude and the ability to work both independently and as part of a team, maintaining confidentiality and professionalism at all times.
  • Location: Limassol

Working hours:

  • The working hours are Monday to Friday, 08:00 am – 5:00 pm or 08:00 am – 6:00 pm (with a one-hour lunch break from 1:00 pm to 2:00 pm). Onsite role.

To apply:

Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Corporate Administrator with reference number 3614.
Or you can apply directly through your candidate login by hitting the APPLY button.

 

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