Our client is a ship owning and investment management company in Limassol. They are now looking to employ a Corporate Administration & Finance Support Officer to support the Group’s corporate administration, incoming KYC and due diligence requests, and day-to-day finance and administrative activities.
Responsibilities:
- Coordinate and respond to annual and periodic Know Your Customer (KYC) reviews and due diligence requests from banks, auditors, and other third parties.
- Collect, prepare, coordinate and submit corporate and financial supporting documentation, including constitutional documents, ownership and beneficial ownership (UBO) information, financial statements, management accounts and other supporting records, as well as certified or apostilled documents, as required.
- Complete incoming KYC questionnaires, forms, and declarations, ensuring strict follow up on deadlines and outstanding requests.
- Coordinate KYC, due diligence, and compliance-related documentation across the group’s entities and multiple jurisdictions.
- Liaise with banks, corporate service providers, professional advisers, and registries and authorities.
- Maintain and update the Group's corporate structure charts, ownership and shareholding information, details of directors, officers and authorized signatories, ensuring that all records accurately reflect changes across the Group's entities and jurisdictions.
- Keep corporate registers, filings, and records up to date, and maintain well-organized electronic and physical files.
- Support bank account administration and related documentation (e.g. signatory changes, mandates, account opening or updates).
- Coordinate with external accountants and auditors in relation to financial information and documentation.
- Assist with maintaining and updating finance related information and records for the Group’s various entities in the Company’s internal CRM system.
- Handle ad hoc finance, corporate, and administrative tasks as requested by management.
Requirements:
- Degree or diploma in Business Administration, Finance, Accounting, Law, or a related field.
- Previous experience in a similar role (corporate administration, KYC support, or compliance support); 1–3 years is preferred.
- Working knowledge of third-party KYC and due diligence requirements, including UBO and beneficial ownership documentation.
- Basic understanding of corporate structures and company administration.
- Very good knowledge of MS Office (Word, Excel, Outlook, PowerPoint).
- Excellent command of written and spoken English (mandatory); Greek is an advantage.
- Strong organisational skills, attention to detail, and ability to meet deadlines.
- Ability to work independently and manage multiple tasks and requests at once.
- A professional, discreet, and proactive approach, with respect for confidentiality.
- Experience with banks, corporate service providers, fiduciary or law firms, or international corporate structures is an advantage.
- Experience working with international groups and multiple jurisdictions is an advantage.
- Good internal and external stakeholder management is an advantage.
Working Hours:
The working hours are Monday – Friday, 40 hours a week 9am-5pm (1 day from home)
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Corporate Administration & Finance Support Officer with reference number 4583.
Or you can apply directly through your candidate login by hitting the APPLY button.
