Our client is Consultancy Firm providing local visa, taxation, and payroll services in over 36 countries and are currently looking to recruit a Contractor Finance & Invoicing Officer for the newly established offices in Paphos.
Role Summary:
- Our client is seeking a detail-oriented Contractor & Client Finance Officer to manage the administration and financial processes relating to our contractor workforce and end clients. The role will be responsible for the accurate compilation and validation of contractor charges, timesheets and expenses, together with the preparation and submission of client invoices. The position sits at the intersection of finance, compliance, contractor administration and client relationship management.
- The successful candidate will work closely with the Finance Director, supporting the day-to-day financial administration of the business and ensuring that all information required for contractor payments, supplier payments and other financial transactions is accurate, complete and available within the required deadlines.
Key Responsibilities:
- Contractor Charges & Timesheets
- Compile and validate contractor charges based on approved timesheets, contractual rates and agreed working arrangements
- Review contractor invoices and supporting information for accuracy
- Process contractor timesheets and expenses in line with client and contractual requirements
- Check timesheet and expense information for accuracy, identifying and resolving discrepancies before submission
- Ensure contractor charges are accurately recorded and ready for payment processing
- Prepare accurate payment information for contractor payments, including amounts, currencies and supporting documentation, for review and processing by the Finance Director
- Submit timesheets and expenses via relevant end-client systems, adapting to each client's specific platform and process
- Client Invoicing & PO Compliance
- Prepare and compile client invoices based on approved contractor charges, timesheets, expenses and contractual terms
- Certify and chase Purchase Order (PO) numbers where required, ensuring the correct approval flow is followed for each client
- Ensure the correct sequence of inputs has been completed via each client's invoicing system prior to invoice submission
- Submit invoices through client portals and invoicing systems
- Maintain up-to-date knowledge of each client's individual invoicing requirements, systems and approval workflows
- Ensure invoices are accurate, complete and submitted within agreed deadlines
- Monitor invoicing and payment information to support accurate cash-flow and debtor management
- Finance Administration & Support
- Work closely with the Finance Director on the day-to-day financial administration of the business
- Prepare and maintain accurate information required for contractor, supplier and other business payments
- Ensure payment schedules, supporting documentation and payment details are complete and ready for Finance Director review and approval
- Assist with bank payment preparation and related financial administration, without having responsibility for independently authorising or releasing payments
- Provide the Finance Director with accurate information to support cash-flow management, payment planning and financial reporting
- Assist with general finance administration and other tasks as required
- Contractor & Client Liaison
- Act as a key point of contact for contractors regarding timesheets, expenses, invoices and supporting documentation
- Liaise with client finance and operational teams regarding invoicing, timesheets, POs and outstanding queries
- Proactively chase clients for missing information, approvals or documentation required to complete invoicing
- Liaise with contractors to obtain and verify required documentation, including compliance documents, ID and banking details
- Escalate discrepancies or issues to the Finance Director where appropriate
- Reconciliation & Reporting
- Reconcile contractor charges against approved timesheets, expenses and contractual rates
- Reconcile client invoices against contractor charges to ensure accuracy
- Monitor outstanding invoices and identify discrepancies or delays
- Prepare regular internal and client reports covering:
- Contractor charges
- Client invoices submitted
- Invoices outstanding
- Debtor days
- Payment status
- Provide accurate information to the Finance Director to support payment processing and cash-flow management
- Escalate aged debt, invoicing issues or significant discrepancies to the Finance Director
What Success Looks Like:
- Contractor charges are compiled accurately and ready for payment processing within agreed deadlines
- All information required for contractor and other business payments is accurate, complete and prepared on time for Finance Director review and approval
- Client invoices are accurate, complete and submitted on time
- Timesheets, expenses and supporting documentation are correctly processed first time
- PO and client invoicing requirements are followed correctly, minimizing delays and rejected invoices
- Outstanding information and queries are proactively followed up
- Reconciliations and reporting are accurate and completed on time
- Strong working relationships are maintained with contractors and client finance teams
- The Finance Director has clear and timely visibility of contractor charges, invoicing, outstanding invoices, payment requirements and debtor days
Salary:
The salary will be based on skills and experience and negotiable
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Contractor Finance & Invoicing Officer with reference number 4484.
Or you can apply directly through your candidate login by hitting the APPLY button.
