Our client, a Group of Companies in Limassol, is looking for an Accounts Executive. The role is primarily responsible for the company’s accounts receivable function, preparing and issuing customer invoices and credit notes, maintaining the accounts receivable ledger, performing customer reconciliations, supporting credit control, and ensuring the timely resolution of customer queries.
The role also supports month-end and year-end financial close activities, maintains compliance with accounting standards and VAT regulations, and contributes to financial accuracy, audit readiness, and continuous process improvement. From time to time, and according to the needs of the business, the post-holder may be requested to assist with other areas of the finance function, including accounts payable and supplier account matters..
Responsibilities:
- Prepare, issue, and dispatch sales invoices and credit notes to customers in line with contractual terms and internal policies.
- Maintain accurate customer master data, including billing details, payment terms, and contact information.
- Monitor the AR ledger, ensuring invoices are correctly posted, allocated, and aged appropriately.
- Follow up with customers on outstanding balances via email, phone, and formal correspondence, escalating overdue accounts as required.
- Reconcile customer accounts and resolve discrepancies, disputes, and short payments in coordination with sales and operations teams.
- Issue customer statements on a regular basis and respond to customer queries regarding invoices, balances, and account status.
- Support credit control activities, including monitoring credit limits and flagging risk exposures.
- Perform monthly reconciliations.
- Reconcile intercompany balances where applicable.
- Reconcile control accounts, accruals, and prepayment schedules.
- Assist in month-end and year-end closing activities, including cut-off checks and accrual postings.
- Support internal and external audits by providing schedules, supporting documents, and explanations.
- Act as the primary point of contact for customer invoicing, documentation, and reconciliation matters.
- Draft professional written correspondence (emails, letters, statements) to clients and suppliers.
- Coordinate with internal stakeholders (sales, procurement, operations, and management) to resolve invoice and account issues.
- Maintain organized records of all correspondence and supporting documentation in line with company and regulatory requirements.
- Ensure all transactions comply with company policies, accounting standards, and applicable Tax/VAT regulations.
- Maintain proper filing and documentation (digital and physical) for audit readiness.
- Identify opportunities to improve invoicing, reconciliation, and correspondence processes, and contribute to automation initiatives (e.g., Excel, SharePoint, ERP enhancements).
- From time to time, and based on the needs of the business, assist with other areas of the finance function – including accounts payable and supplier account matters – together with any other ad-hoc duties as reasonably assigned by the Finance Manager and the CFO.
Requirements:
- Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Part-qualified ACCA (or equivalent) - with the intention to complete at a later stage
- 3-4 years of hands-on experience in an accounts/finance role covering AR, AP, or both ideally in Cyprus
- Demonstrated experience in invoicing, supplier and customer reconciliations, and account correspondence.
- Exposure to multi-currency and cross-border transactions is a plus.
- Strong working knowledge of accounting principles and double-entry bookkeeping.
- Proficiency in Microsoft Excel, including formulas such as VLOOKUP/XLOOKUP, IF, IFERROR, SUMIFS, and Pivot Tables.
- Experience with ERP/accounting systems (e.g., Business Central).
- Familiarity with SharePoint or other collaboration and document management tools is desirable.
- Understanding of VAT and basic tax compliance requirements.
- Proficiency in leveraging AI tools to increase efficiency.
Working Hours:
The working hours are 07:00-16:00 5 days a week (40 hours weekly)
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Accounts Executive with reference number 4463.
Or you can apply directly through your candidate login by hitting the APPLY button.
