Our client, a leading consultancy firm specializing in the integration and management of IT, communications, and security systems for superyachts in Limassol, is looking for a dedicated Accounting Specialist to join the finance team in Limassol.
- The ideal candidate will be responsible for ensuring the smooth and accurate management of accounts payable processes, supplier communication, and various expense reporting tasks. This role is crucial in maintaining the financial integrity and operational efficiency of our business. You will be responsible for ensuring timely updates to financial systems, managing Soldo cards, and supporting the preparation of essential monthly reports and reconciliations.
- Due to the international nature of our operations, a strong understanding of VAT is essential. The role involves managing cross-border sales and purchases, and you will need to ensure proper VAT compliance for both domestic and international transactions. This includes the allocation of foreign VAT amounts, supporting VAT-related queries, and ensuring accurate VAT reporting in line with local and international regulations.
- This position is based within the Finance Department and reports to the CY Senior Accountant. The role involves collaboration with various internal teams, including the worldwide team, and external suppliers. Strong communication and coordination skills are key to working effectively across departments and managing supplier relationships.
Responsibilities:
AP Invoices Processing and Supplier Communication:
- Match accounts payable (AP) invoices to purchase orders (PO) and update in Xero.
- Administer filing of AP invoices received daily for easy access and reference.
- Manage supplier email communications related to queries on balances due, invoice corrections, and basic VAT-related matters.
Soldo Card Expense Management, Support and Reconciliation:
- Review and approve team Soldo card expenses (managed by Finance Department) and export relevant data into the system.
- Review and approve Soldo out-of-pocket expenses and mileage claims (team-managed by Finance Department), manually updating the system
- Perform monthly reconciliation of Soldo card expenses in the system.
- Reconcile Soldo expenses with Xero for assigned customer billable expenses, implementing corrective actions where necessary.
- Manage Soldo card operations, including creating new users, ordering new cards, and handling wallet funding requests.
- Management of the main Soldo wallet – ensure there’s enough available funds
Bank and Petty Cash Management:
- Reconcile monthly Hamburg Petty Cash transactions in the system
- Bank of Cyprus update outgoing + incoming payments + monthly reconciliation VAT Management and Allocation:
- Prepare and allocate monthly foreign VAT amounts to the designated VAT control accounts in the system.
- Prepare monthly revenue invoicing lists required for the CY VIES review.
- Assisting in the preparation of various VAT reports as assigned by the CY Senior Accountant.
Audit Support:
- Assist with Year-End Audit requests, ensuring that supporting AP invoices and relevant documentation are provided in a timely manner.
- Monthly group account balance reconciliations.
Requirements:
- Bachelor’s degree in Accounting, Finance or a related field.
- LCCI higher qualification
- ACCA trainee/Part-qualified ACCA will be considered an advantage
- Proven experience in accounts payable, expense management, and financial administration.
- A proactive, solutions-oriented mindset, with the ability to identify and correct errors in financial records.
- Strong knowledge of Xero or similar financial management software.
- Excellent attention to detail and organizational skills.
- Strong communication skills for effective supplier interaction and team collaboration.
- Ability to work independently, prioritise tasks, and meet deadlines.
- Proficient in Microsoft Office, particularly Excel.
- Strong understanding of VAT and foreign VAT management is a plus.
- Previous experience with Soldo or other corporate card management platforms is highly desirable.
- Fluent in English; knowledge of Greek is a plus.
Working hours:
- The working hours are: 8 hours a day, between 8 am and 6pm, 40 hours per week (so quite flexible hours)
To apply:
Please send your CV to StaffMatters at admin@smstaffmatters.com and mention that you are applying for the vacancy of Accounting Specialist with reference number 3379.
Or you can apply directly through your candidate login by hitting the APPLY button.
